Q: What are the capacities of the event spaces you offer?
Q: Are there discounted rates for hosting combination events?
A: If you book four consecutive meetings in Central’s meeting spaces, there is a 25% discount on your next booking room rate.
Q: Can I just have a ceremony and not a reception?
A: The Indianapolis Public Library does offer ceremony space only.
Q: What time can I have an event at Central?
A: Private space, all meeting rooms, auditorium and Indianapolis Special Collections room can be reserved anytime. Simon Reading Room, the 6th Floor Concourse and the Atrium must be reserved after hours for an event because they are public spaces. Set up can partially take place during public hours. The Library is open to the public during these hours: Mon - Wed: 10am – 8pm Thurs: 10am – 6pm Fri – Sun: 10am – 5pm
Q: Is parking available for my guests?
A: There is plenty of street parking located around the library on 9th, Saint Clair, Pennsylvania, and Meridian Streets. The Indianapolis Public Library has an underground garage that can host up to 300 vehicles on two levels. The garage entrance is located on Pennsylvania Street, just south of 9th Street. During the Library’s normal hours of operation, standard hourly parking rates apply, but parking vouchers may be obtained for special events. Use of the parking garage for guests is included in the rental price of all of our spaces for events after public hours.
Q: Can I come in to look at the space?
A: Absolutely, call or email the events department. You will also receive a packet of information about the venue, pricing and availability. The events department contact information: firstname.lastname@example.org, 317-275-4200.
Q: Can I take engagement pictures in the library?
A: You are allowed to take engagement pictures at the library. There is a $50.00 fee for a professional photo shoot. To arrange this please contact the Director of Central Library via email or 317-275-4302.
Q: When can I set up?
A: Full set up can begin after public hours. Our exclusive caterering partner, Ritz Charles, will place the tables, linens, and chairs in your rented space. Some small set up can take place after 3pm the day of your event. Central Library is not responsible for lost or stolen items during setup, your event, and any items left after your event.
Q: What services do you provide?
A: Central Library rents spaces for events. Our exclusive catering partner, Ritz Charles, will assist with all food and beverage needs. You are responsible for the planning of your event and working with your vendor specific needs. The events department will coordinate timeline with all vendors but event details are your responsibility. The Events Department is here to assist should you have any questions.
Q: Can I place a hold on my event date?
A: Absolutely! You may place a hold on your date for 7 days; there is no fee to hold the space desired. Should a rental agreement and deposit not be signed and received by the events department within 7 days, the space will be made available.
Q: Can we host our ceremony rehearsal in the same space?
A: We offer complimentary space for your rehearsal should the space be available. Rehearsals are usually held the day prior to your wedding. Should your space be needed for a paying customer, a rehearsal can be offered on a different day or during public hours. Contact the events department to arrange.
Q: Can I use whatever vendors I wish?
A: The Library’s only exclusive vendors are the catering services. You are welcome to use any other vendors of your choice. A Vendor’s Guidelines will be sent to you for you to pass on to your vendors. Vendors must adhere to the guidelines established. All vendors must be licensed and insured.
Q: Will I be required to sign a contract and supply insurance?
A: All renting parties will be required to sign and comply with the Space Rental Agreement in order to use the Library space. Separate event insurance is required according to the Event Guidelines.
Q: Is security required for my event?
A: Yes, for events with alcohol or afterhours. The events department will help you establish the appropriate hours of security needed and placement of officers. The Library works with Securitas Security Services and will secure those officers for your event.
Q: How do I get liquor for my event?
A: All beverage arrangements shall be made through one of our catering partners for your event. Liquor brought in from other sources that is not pre-arranged through the catering service will be subject to confiscation.
Q: Are there smoking areas in the building?
A: Central Library is a smoke-free environment. Guests may smoke outside of the main entrance as long as they are 50’ or more from the doors of the entrance.
Q: Are there decorations in place that may affect my event?
A: At any time, the Library has a right to display special décor related items or exhibits.
Q: Does the Library provide Audio Visual equipment and assistance?
A: The Library does have an AV screen, podium, and an AV cart for each of the meeting rooms. AV assistance is not provided (except for the auditorium). You are more than welcome to bring in your own equipment or have a vendor deliver and set up equipment at our venue.